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USAMRMC MILITARY 
AWARDS PROGRAM 


OVERVIEW 



♦ 1. CURRENT COMMAND POLICY ON 
AWARDS 

♦ 2. COMMAND SUSPENSES ON AWARDS 

♦ 3. LETTER OF LATENESS 

♦ 4. EXPEDITE OF AWARDS 

♦ 5. USAMRMC AWARDS BOARD PROCESS 

♦ 6. GUIDE ON HOWTO WRITE 
JUSTIFICATIONS 

♦ 7. EXAMPLE DA FORM 638 - (PDF) 

♦ 8. QUESTION/ANSWER SESSION 




WHY GIVE AWARDS? 


♦ AWARDS ARE GIVEN TO RECOGNIZE SOLDIERS 
FOR VALOR, MERITORIOUS SERVICE, AND 
ACHIEVEMENT. IT'S OUR FORMAL WAY OF 
THANKING THEM AND RECOGNIZING THEM FOR 
THEIR OUTSTANDING CONTRIBUTIONS TO THE 
ARMY'S SUCCESS IN MISSION ACCOMPLISHMENT 
AWARDS GIVEN TO DESERVING SOLDIERS 
INCREASE ESPRIT DE CORPS IN THE UNIT AND 
PROVIDE OTHER SOLDIERS THE NECESSARY 
INCENTIVE TO GO ABOVE AND BEYOND THEIR 
DAY-TO-DAY RESPONSIBILITIES THUS 
CONTRIBUTING TO THE SUCCESS OF THE UNIT. 



COMMAND POLICY FOR 

AWARD 

RECOMMENDATIONS 


♦ THE COMMANDER, HEADQUARTERS, U.S. 
ARMY MEDICAL COMMAND (MEDCOM) HAS 
ESTABLISHED THAT ALL APPROVED 
AWARDS WILL BE PRESENTED BEFORE 
THE INDIVIDUAL'S PERMANENT CHANGE 
OF STATION OR RETIREMENT 



AWARD TIMELINESSS 


♦ AWARD RECOMMENDATIONS SUBMITTED FOR 
MERITORIOUS SERVICE BASED ON RETIREMENT 
WILL BE SUBMITTED SO THAT THEY MAY BE 
PROCESSED TO CONCLUSION PRIOR TO THE 
REQUESTED PRESENTATION DATE. 


♦ TO DETERMINE THE PRESENTATION DATE, THE 
RECOMMENDER MUST TAKE INTO ACCOUNT THE 
SOLDIER'S REQUESTED RETIREMENT DATE, 

NUMBER OF DAYS OF ANY TRANSITION LEAVE , AND 
AUTHORIZED TRAVEL/TRANSITION PROCESSING 
TIME. 



RULES FOR PROCESSING 

AWARD 

RECOMMENDATIONS 


♦ PLACEMENT IN OFFICIAL 
CHANNELS IS DEFINED AS 
“SIGNED BY THE INITIATING 
OFFICIAL AND ENDORSED BY A 
HIGHER OFFICIAL IN THE CHAIN 
OF COMMAND" 



COMMAND SUSPENSES 
ON MILITARY AWARDS 


♦ RECOMMENDATIONS REQUIRING ACTION 
BY MEDCOM OR HIGHER AUTHORITY 
SHOULD ARRIVE NO LATER THAN 120 
DAYS PRIOR TO THE PRESENTATION DATE. 
ANY AWARDS SUBMITTED AFTER 120 DAYS 
REQUIRE A LETTER OF LATENESS! 


♦ ALL OTHER RECOMMENDATIONS SHOULD 
BE APPROVED OR DISAPPROVED WITHIN 
THE COMMAND CHANNELS WITHIN 90 
DAYS OF INITIATION. 


EXPEDITES 



ALL REQUESTS FOR 
EXPEDITES MUST BE 
PRE-APPROVED BY THE 
DCSPER AND OR THE 
COMMANDER BEFORE IT 
IS PROCESSED! 



USAMRMC BOARD 
PROCESS 



♦ AWARD IS RECEIVED AND QUALITY CHECKED 


♦ PRE POSITIONED FOR THE NEXT AVAILABLE BOARD 


♦ AWARD IS ELECTRONICALLY FORWARDED TO BOARD 
MEMBERS - WEEK TO VOTE! 


♦ THE RESULTS ARE TALLIED AND THE AWARDS ARE 
PACKAGED FOR THE CG'S REVIEW AND 
APPROVAL/DISAPPROVAL 


♦ THE AWARDS PACKAGE IS ROUTED TO THE CG 


♦ THE AWARDS ARE RETURNED TO DCSPER OFFICE FOR 
FINAL PROCESSING AND DISTRIBUTION 


AWARD CAN BE GIVEN 

FOR: 



♦ RETIREMENT - RECOMMENDED TO COVER 
THE LAST 10 YEARS 

♦ SERVICE/PCS 

♦ ACHIEVEMENT 


♦ HEROISM 



AWARD 

RECOMMENDATIONS 
lUSTIFICATION 

♦ THE NARRATIVE JUSTIFICATION IS THE 
MOST IMPORTANT SECTION OF THE 

RECOMMENDATION. 


♦ THE NARRATIVE FOR AN LOM IS LIMITED 
TO ONE PAGE. IT MUST BE SINGLE SPACE 



PROPOSED CITATION 


♦ THE CITATION IS AN ACCOUNT WHICH WILL 
BE CHERISHED BY THE SERVICE MEMBER 
AND IS A SOURCE OF PRIDE TO THEIR 
FAMILIES. 


♦ WE ARE TELLING A STORY TO EVERYONE 
ABOUT WHAT THE PERSON RECEIVING THE 
AWARD HAS DONE. 


PROPOSED CITATION TIPS 
MSM AND BELOW 



♦ THE BEGINNING SENTENCE SHOULD 
READ, "MERITORIOUS 
SERVICE/ACHIEVEMENT AS (JOB TITLE AND 
OFFICE OR DEPARTMENT)" BODY OF 
CITATION, AND THEN THE ENDING 
SENTENCE." YOUR EXEMPLARY 
PERFORMANCE OF DUTY REFLECTS GREAT 
CREDIT UPON YOU, THE UNITED STATES 
ARMY MEDICAL RESEARCH AND MATERIEL 
COMMAND, AND THE UNITED STATES ARMY 


ON THE PROPOSED CITATION FOR AWARDS 
HIGHER THAN AN MSM LEAVE ITEM 21 
BLANK. FOR MSM AND BELOW, LIMIT THIS 
ITEM TO NO MORE THAN 6 LINES 


FOR LOM'S THE PROPOSED CITATION IS 
INCLUDED AS AN ENCLOSURE WITHIN THE 
DA FORM 638 (PDF version) 



PROPOSED CITATION TIPS 
FOR RETIREMENT 


FOR THE MSM RETIREMENT AWARD FOR 
TOTAL SERVICE, THE BEGINNING 
SENTENCE SHOULD READ, "MERITORIOUS 
SERVICE IN POSITIONS OF GREAT 
RESPONSIBILITY ENDING AS (JOB TITLE AND 
DEPARTMENT) BODY OF THE CITATION, 
THEN THE ENDING SENTENCE YOUR 
EXEMPLARY PERFORMANCE OF DUTY WAS IN 
KEEPING WITH THE HIGHEST TRADITIONS OF 
MILITARY SERVICE REFLECTING GREAT 
CREDIT ON ... 


TIME LIMITATIONS 



♦ AWARD RECOMMENDATIONS MUST 
BE TIMELY 

- WITHIN 2 YRS OF ACT, ACHIEVEMENT, OR SERVICE BEING 
HONORED 

♦ EXCEPTIONS 


- PURPLE HEART 

- POW/M I A/MEDICALLY INCAPACITATED 


♦ MUST SHOW PROOF OF SUBMISSION THRU 
MILITARY CHANNELS 


♦ MUST SHOW PROOF OF THE LOSS OR FAILURE TO 
ACT ON THE RECOMMENDATION THRU 
INADVERTENCE 


♦ REQUIRES HRC COORDINATION WITH SECRETARY 
OF THE ARMY TO APPROVE/DISAPPROVE EACH 
RECOMMENDATION 


INTERIM AWARDS 



♦ MEDCOM DISCOURAGES THE USE OF INTERIM 
AWARDS 


♦ GIVEN WHEN AWAITING FINAL APPROVAL ON 
RECOMMENDATION FOR A HIGHER AWARD 

- EXAMPLE RECOMMENDED AWARD LOM, INTERIM AWARD MSM 


♦ REVOCATION WHEN HIGHER AWARD IS 
APPROVED 


IMPACT AWARDS 



♦ AN IMPACT AWARD DOES NOT EXIST IN AR 
600-8-22 (MILITARY AWARDS). 


♦ WHEN AN INDIVIDUAL HAS PERFORMED 
AN ACT WELL ABOVE THE EXPCTED DUTY 
PERFORMANCE, THIS QUALIFIES AS AN 
ACHIEVEMENT AWARD, NOTAN IMPACT 
AWARD. 



AUTHORITIES 


AWARD 

TYPE 

APPROVAL 

AUTH 

DSM 

ALL 

HODA 

LOM 

ETS/PCS/ACH/SVC 

HODA 

LOM 

RET 

TSG 

SM 

HEROISM 

HODA 

MSM 

ALL 

MG & ABOVE 

ARCOM 

ALL 

COL & ABOVE 

AAM 

ALL 

LTC & ABOVE 






PROCESSING TIME LINES 


TYPE 

APPROVAL 

PROCESS TIME 


AUTH 


LOM - PCS 

HRC 

120 DAYS 

LOM - RET 

MEDCOM 

COMMANDER 

120 DAYS 

MSM 

MRMC COMMANDER 

90 

ARCOM/AAM 

UNIT COMMANDER 

60 




RULES FOR PROCESSING 

AWARD 

RECOMMENDATIONS 

♦ LOM'S MUST BE GENERATED AND 
PROCESSED COMPLETELY THROUGH G1 
ON A DA FORM 638 (PDF version). 
MEDCOM WILL NOT ACCEPT ANY OTHER 
VERSIONS. 



RULES FOR PROCESSING 

AWARD 

RECOMMENDATIONS 

PROPERLY EXECUTED AWARD 

RECOMMENDATIONS WILL INCLUDE THE 
FOLLOWING: 

1. DA FORM 638. (PDF VERSION) 

2. NARRATIVE JUSTIFICATION (LOM and higher). 

3 . PROPOSED CITATION. 

4 . ORB OR ERB AS ATTACHMENT. 




COMMON MISTAKES ON 

AWARD 

RECOMMENDATIONS 


1 . BLOCK 3 - SSN WRONG 

2 . BLOCK 8 - PREVIOUS AWARDS NOT ACCURATE 

3 . BLOCK 10 - OAK LEAF CLUSTER NOT INDICATED 

4 . BLOCK 11 - PERIOD OF AWARD FOR RETIREMENT TOO LONG 

5 . BLOCK 12a - REASON FOR AWARD 

6. BLOCK 12b - INTERIM AWARD (YES - BLOCK IS EMPTY) 

7 . BLOCK 13 - PROPOSED PRESENTATION DATE IS BLANK 

8. BLOCK 20 - LOM IN MSM AND BELOW BULLET FORMAT/ OPENING 
CLOSING SENTENCES WRONG 

9 . BLOCK 21 - CITATION CONTAINS UNIT NAME, PERIOD OF AWARD 
- NO "MEAT" IN CITATION 

10. BLOCK 23 - INTERMEDIATE AUTHORITY - NO COMMENTS 

11. NO ORB/ERB ATTACHED AS AN ENCLOSURE 



QUESTIONS ?